SYSC 25.5 Management responsibilities map should be a single document

1. (1)

   The requirement for a management responsibilities map to be a single document does not mean that it has to be a single sheet of paper or must be capable of being reproduced as one.

2. (2)

   A management responsibilities map may be made up of a folder with several files or items in it. The folder may be electronic.

3. (3)

   However, a firm that creates a management responsibilities map in this way should ensure that its approach is compatible with it being a single document. In particular:

   1. (a)

      there should be a single item that identifies every item making up the management responsibilities map and shows where each item can be found;

   2. (b)

      for example, this could be a contents list of the items making up the management responsibilities map with electronic links to each of them;

   3. (c)

      the management responsibilities map should be complete by itself and should not refer to documents not forming part of it;

   4. (d)

      every item in the management responsibilities map should only contain material about the matters required by this chapter to be included in management responsibilities maps;

   5. (e)

      for example, if there is relevant material in the firm’s report and accounts, the folder should only contain the relevant parts or a link to those parts.

4. (4)

   The folder and its contents should be easily identifiable as the firm’s management responsibilities map.

Although a management responsibilities map can be large and complex, SYSC 25.4.14G explains that, for small non-complex firms, it may be small and simple.