The resolution colleges shall convene at least one meeting in person per year. The group-level resolution authority with the consent of all members of the college, having taken into account the specificities of the group, may determine a different frequency of physical meetings of the resolution college.
The group-level resolution authority shall organise other college activities on a regular basis, in particular where a dialogue between college members is required.
The group-level resolution authority shall prepare and communicate to college members the agenda and objectives of planned meetings and other activities.
All resolution college members participating in college meetings or other activities shall ensure that the appropriate representatives, according to the objectives of the meeting and other activities of the resolution college, participate in these meetings and other activities and that these representatives shall be empowered to commit their authorities, to the maximum extent possible, in case decisions are expected to be taken in these meetings or other activities.
The group-level resolution authority shall ensure that relevant documents are circulated well in advance before a particular meeting or activity of the resolution college.
Outcomes and decisions of college meetings or other activities shall be documented in writing and communicated to college members in due time.