SYSC 25.5 Management responsibilities map should be a single document
1A management responsibilities map must be a single document.
- (1)
1The requirement for a management responsibilities map to be a single document does not mean that it has to be a single sheet of paper or must be capable of being reproduced as one.
- (2)
A management responsibilities map may be made up of a folder with several files or items in it. The folder may be electronic.
- (3)
However, a firm that creates a management responsibilities map in this way should ensure that its approach is compatible with it being a single document. In particular:
- (a)
there should be a single item that identifies every item making up the management responsibilities map and shows where each item can be found;
- (b)
for example, this could be a contents list of the items making up the management responsibilities map with electronic links to each of them;
- (c)
the management responsibilities map should be complete by itself and should not refer to documents not forming part of it;
- (d)
every item in the management responsibilities map should only contain material about the matters required by this chapter to be included in management responsibilities maps;
- (e)
for example, if there is relevant material in the firm’s report and accounts, the folder should only contain the relevant parts or a link to those parts.
- (a)
- (4)
The folder and its contents should be easily identifiable as the firm’s management responsibilities map.
1Although a management responsibilities map can be large and complex, SYSC 25.4.14G explains that, for small non-complex firms, it may be small and simple.