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SYSC 6.1 Compliance

[Note: ESMA has also issued guidelines under article 16(3) of the ESMA Regulation covering certain aspects of the MiFID compliance function requirements. See http://www.esma.europa.eu/content/Guidelines-certain-aspects-MiFID-compliance-function-requirements.]

SYSC 6.1.1R

1A firm must establish, implement and maintain adequate policies and procedures sufficient to ensure compliance of the firm including its managers, employees and appointed representatives (or where applicable, tied agents)3 with its obligations under the regulatory system and for countering the risk that the firm might be used to further financial crime.2

[Note: article 13(2) of MiFID and article 12(1)(a) of the UCITS Directive]82

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SYSC 6.1.1AG

10The FCA provides guidance on steps that a firm can take to reduce the risk that it might be used to further financial crime in FC (Financial crime: a guide for firms).

SYSC 6.1.2R

A common platform firm and a management company8 must, taking into4account the nature, scale and complexity of its business, and the nature and range of financial services and activities8 undertaken in the course of that business, establish, implement and maintain adequate policies and procedures designed to detect any risk of failure by the firm to comply with its obligations under the regulatory system, as well as associated risks, and put in place adequate measures and procedures designed to minimise such risks and to enable the appropriate regulator to exercise its powers effectively under the regulatory system and to enable any other competent authority to exercise its powers effectively under MiFID or the UCITS Directive.8

[Note: article 6(1) of the MiFID implementing Directive and article 10(1) of the UCITS implementing Directive]8

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SYSC 6.1.2AG

4Other firms should take account of the adequate policies and procedures rule (SYSC 6.1.2 R) as if it were guidance (and as if should appeared in that rule instead of must) as explained in SYSC 1 Annex 1.3.3 G5.

SYSC 6.1.3R

A common platform firm and a management company8 must maintain a permanent and effective compliance function which operates independently and which has the following responsibilities:

  1. (1)

    to monitor and, on a regular basis, to assess the adequacy and effectiveness of the measures and procedures put in place in accordance with SYSC 6.1.2 R, and the actions taken to address any deficiencies in the firm's compliance with its obligations; and8

  2. (2)

    to advise and assist the relevant persons responsible for carrying out regulated activities to comply with the firm's obligations under the regulatory system.

[Note: article 6(2) of the MiFID implementing Directive and article 10(2) of the UCITS implementing Directive]8

SYSC 6.1.3AG
  1. (1)

    4Other firms should take account of the compliance function rule (SYSC 6.1.3 R) as if it were guidance (and as if should appeared in that rule instead of must) as explained in SYSC 1 Annex 1.3.3 G5.

  2. (2)

    Notwithstanding SYSC 6.1.3 R, as it applies under (1), depending on the nature, scale and complexity of its business, it may be appropriate for a firm to have a separate compliance function. Where a firm has a separate compliance function the firm should also take into account SYSC 6.1.3 R and SYSC 6.1.4 R as guidance.

SYSC 6.1.4R

In order to enable the compliance function to discharge its responsibilities properly and independently, a common platform firm and a management company8 must ensure that the following conditions are satisfied:

  1. (1)

    the compliance function must have the necessary authority, resources, expertise and access to all relevant information;

  2. (2)

    a compliance officer must be appointed and must be responsible for the compliance function and for any reporting as to compliance required by SYSC 4.3.2 R;

  3. (3)

    the relevant persons involved in the compliance functions must not be involved in the performance of services or activities they monitor;

  4. (4)

    the method of determining the remuneration of the relevant persons involved in the compliance function must not compromise their objectivity and must not be likely to do so.

[Note: article 6(3) first paragraph of the MiFID implementing Directive and article 10(3) of the UCITS implementing Directive]8

SYSC 6.1.4-AG

6In setting the method of determining the remuneration of relevant persons involved in the compliance function:11

11
  1. (1)

    firms that SYSC 19A applies to will also need to comply with the Remuneration Code;

    1115
  1. (2) 11

    BIPRU firms7 will also need to comply with the BIPRU11 Remuneration Code;

  2. (3)

    firms that SYSC 19D applies to will also need to comply with the dual-regulated firms Remuneration Code; and

  3. (4)

    firms that the remuneration part of the PRA Rulebook applies to will also need to comply with it.

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SYSC 6.1.4AR
  1. (1)

    4A firm which is not a common platform firm or management company8 and which carries on designated investment business with or for retail clients or professional clients must allocate to a director or senior manager the function of:

    1. (a)

      having responsibility for oversight of the firm's compliance; and

    2. (b)

      reporting to the governing body in respect of that responsibility.

  2. (2)

    In SYSC 6.1.4A R (1) compliance means compliance with the rules in:

    1. (a)

      COBS (Conduct of Business sourcebook);

    2. (b)

      COLL (Collective Investment Schemes sourcebook);

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    3. (c)

      CASS (Client Assets sourcebook); and5

      5
    4. (d)

      ICOBS (Insurance: Conduct of Business sourcebook).5

SYSC 6.1.4-BG

12In setting the method of determining the remuneration of relevant persons involved in the compliance function, full-scope UK AIFMs will need to comply with the AIFM Remuneration Code.

SYSC 6.1.4CR

14A debt management firm and a credit repair firm must appoint a compliance officer to be responsible for ensuring the firm meets its obligations under SYSC 6.1.1 R for any compliance function the firm has and for any reporting as to compliance which may be made under SYSC 4.3.2 R.

SYSC 6.1.4-CG
  1. (1)

    16This guidance is relevant to a relevant authorised person required to appoint a compliance officer under SYSC 6.1.4R.

  2. (2)

    Taking account of the nature, scale and complexity of its activities, the firm should have appropriate procedures to ensure that the removal or any other disciplinary sanctioning of the compliance officer does not undermine the independence of the compliance function.

  3. (3)

    In the FCA's view, it will be appropriate, in many cases, for the removal or any other disciplinary sanctioning of the compliance officer to require the approval of a majority of the management body, including at least a majority of its members who do not perform any executive function in the firm.

SYSC 6.1.5R

A common platform firm and a management company8 need not comply with SYSC 6.1.4 R (3) or SYSC 6.1.4 R (4) if it is able to demonstrate that in view of the nature, scale and complexity of its business, and the nature and range of financial services and activities,4 the requirements under those rules are not proportionate and that its compliance function continues to be effective.

[Note: article 6(3) second paragraph of the MiFID implementing Directive and article 10(3) second paragraph of the UCITS implementing Directive]8

8
SYSC 6.1.6G

4Other firms should take account of the proportionality rule (SYSC 6.1.5 R) as if it were guidance (and as if should appeared in that rule instead of must) as explained in SYSC 1 Annex 1.3.3 G5.

SYSC 6.1.7R
  1. (1)

    9This rule applies to a common platform firm conducting investment services and activities from a branch in another EEA State.

  2. (2)

    References to the regulatory system in SYSC 6.1.1R, SYSC 6.1.2 R and SYSC 6.1.3 R apply in respect of a firm's branch as if regulatory system includes a Host State's requirements under MiFID and the MiFID implementing Directive which are applicable to the investment services and activities conducted from the firm's branch.

[Note: article 13(2) of MiFID]