A credit union must provide the FCA, once a year, with a report in the format set out in CREDS 9 Annex 1 R (Credit Union complaints return) which contains (for the relevant reporting period) information about:
the total number of complaints:
upheld by the credit union in the reporting period;
outstanding at the start of the reporting period; and
the total amount of redress paid in respect of complaints during the reporting period.
For the purposes of CREDS 9.2.4 R:
where a complaint has been upheld under CREDS 9.2.1R (3)(a), a credit union should report any complaints to which it has given a final response which accepts the complaint and, where appropriate, offers redress, even if the redress offered is disputed by the complainant. Where a complaint is upheld in part, or where the credit union does not have enough information to make a decision yet chooses to make a goodwill payment to the complainant, the credit union should treat the complaint as upheld for reporting purposes. Where a credit union rejects a complaint, yet chooses to make an ex-gratia payment to the complainant, the complaint should be recorded as rejected;
where a credit union reports on the amount of redress paid under CREDS 9.2.1R (4), redress should be interpreted to include any amount paid, or cost borne, by the credit union, where a cash value can be readily identified, and should include:
amounts paid for distress and inconvenience;
a free transfer out to another provider which transfer would normally be paid for;
ex-gratia payments and goodwill gestures;
interest on delayed settlements
waiver of an excess on an insurance policy; and
payments to put the consumer back into the position the consumer should have been in had the act or omission not occurred;
where a credit union reports on the amount of redress paid under CREDS 9.2.1R (4), such redress should not, however, include repayments or refunds of premiums which had been taken in error (for example where a credit union had been taking, by direct debit, twice the actual premium amount due under a policy). The refund of the overcharge would not count as redress.
A report under this section must be given or addressed, and delivered, in the way set out in SUP 16.3.6 R to SUP 16.3.16 G (General provisions on reporting), except that, instead of the credit union's usual supervisory contact, the report must be given to or addressed for the attention of the Central Reporting team at the FCA.22
For the purpose of inclusion in the public record maintained by the FCA, a credit union must provide the FCA, at the time of its authorisation, with details of a single contact within the credit union for complainants, and must promptly submit a notification 4 of any subsequent change to firstname.lastname@example.org or via post or hand delivery to the FCA marked for the attention of the ‘Static Data team’4.