CASS Sch 1 Record keeping requirements

The aim of the guidance in the following table is to give the reader a quick overall view of the relevant record keeping requirements.

It is not a complete statement of those requirements and should not be relied on as if it were.

CASS 2.1.9 R

A personal investment firm that temporarily holds a client's designated investments

Client details and any actions taken by the firm

3 years (from the making of the record)

CASS 2.3.6 R (1)(c)

Safe custody: arrangements for clients ordinarily outside the United Kingdom

The steps taken and result under CASS 2.3.6 R (1)(c)

On determination that client does not wish to execute agreement

3 years

CASS 2.6.15 R

Client custody assets held or received by or on behalf of a client or which the firm has arranged for another to hold or receive

Full details

On receipt

3 years

CASS 2.6.16 R

Safe custody investments used for stock lending activities

The identity of safe custody investments available to be lent, and those which have been lent

On receipt

3 years

CASS 4.3.111 R

Client money

Sufficient records to show and explain firm's transactions and commitments

Maintain current full details

3 years (after records made)

CASS 4.4.24 R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed bank

Maintain up to date records

Until client repaid

CASS 4.4.25 R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty

Maintain up to date records

Until client repaid

CASS 4.4.31 R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty

Maintain up to date records

Until client repaid

CASS 4.5.5 R

Adequate records and internal controls in respect of the firm's use of mandates (see CASS 4.5.5 R (1) to (4))

Up to date list of firm's authorities, all transactions entered into, important client documents held by the firm

Maintain current full details

CASS 5.1.1 R (4)2

Record of election of compliance with CASS 5.8 to CASS 5.8 provisions2

Record of compliance with CASS 5.8 to CASS 5.8 provisions on client money2

Not specified2

Not specified2

CASS 5.2.3 R (2)2

Holding client money as agent2

The terms of the agreement2

Not specified2

Six years2

CASS 5.4.4 R (2)2

Adequacy of systems and controls2

Written confirmation of adequate systems and controls from its auditor2

Not specified2

Not specified2

CASS 5.5.84 R2

Client money calculation2

Whether the firm calculates its client money requirements according to CASS 5.5.84 R or CASS 5.5.84 R2

Not specified2

Not specified2

CASS 5.5.84 R2

Transactions and commitments for client money2

Explanation of the firm's transactions and commitments for client money2

Not specified2

Three years2

CASS 5.8.3 R2

Mandates2

Records of adequate internal controls for mandates2

Not specified2

Not specified2

CASS 5.8.3 R (1)2

Client's title to a contract of insurance2

Identity of such documents and/or property and dates received and delivered to client2

Not specified2

Three years2