CASS Sch 1 Record keeping requirements
The aim of the guidance in the following table is to give the reader a quick overall view of the relevant record keeping requirements. |
Handbook reference |
Subject of record |
Contents of record |
When record must be made |
Retention period |
A personal investment firm that temporarily holds a client's designated investments |
Client details and any actions taken by the firm |
3 years (from the making of the record) |
||
Safe custody: arrangements for clients ordinarily outside the United Kingdom |
The steps taken and result under CASS 2.3.6 R (1)(c) |
On determination that client does not wish to execute agreement |
3 years |
|
Client custody assets held or received by or on behalf of a client or which the firm has arranged for another to hold or receive |
Full details |
On receipt |
3 years |
|
Safe custody investments used for stock lending activities |
The identity of safe custody investments available to be lent, and those which have been lent |
On receipt |
3 years |
|
Client money |
Sufficient records to show and explain firm's transactions and commitments |
Maintain current full details |
3 years (after records made) |
|
Client money shortfall |
Each client's entitlement to client money shortfall at the failed bank |
Maintain up to date records |
Until client repaid |
|
Client money shortfall |
Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty |
Maintain up to date records |
Until client repaid |
|
Client money shortfall |
Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty |
Maintain up to date records |
Until client repaid |
|
Adequate records and internal controls in respect of the firm's use of mandates (see CASS 4.5.5 R (1) to (4)) |
Up to date list of firm's authorities, all transactions entered into, important client documents held by the firm |
Maintain current full details |