1. (1)

   CASS 5.1 to CASS 5.6 apply, subject to (2), (3) and CASS 5.1.3 R to CASS 5.1.6 R, to a firm that receives or holds money in the course of or in connection with its insurance distribution activity8.

2. (2)

   CASS 5.1 to CASS 5.6 do not, subject to (3), apply:

   1. (a)

      to a firm to the extent that it acts in accordance with the client money chapter; or6

      4
   2. (b)

      [deleted]8

   3. (c)

      to an insurance undertaking in respect of its permitted activities; or

   4. (d)

      to a managing agent when acting as such; or

   5. (e)

      with respect to money held by a firm which:

      1. (i)

         is an approved bank; and

      2. (ii)

         has requisite capital under article 10(6)(b)8 of the IDD8;

         55

      but only when held by the firm in an account with itself, in which case the firm must notify the client (whether through a client agreement, terms of business, or otherwise in writing) that:

      1. (iii)

         money held for that client in an account with the approved bank will be held by the firm as banker and not as trustee (or in Scotland as agent); and

      2. (iv)

         as a result, the money will not be held in accordance with CASS 5.1 to CASS 5.6.

3. (3)

   A firm may elect to comply with:

   1. (a)

      [deleted]8

   2. (b)

      CASS 5.1, CASS 5.2 and CASS 5.4 to CASS 5.6 in respect of money which it receives in the course of carrying on an activity which would be insurance distribution activity8, and which money would be client money, but for article 72D of the Regulated Activities Order (Large risks contracts where risk situated outside the EEA);

   but the election must be in respect of all the firm's business which consists of that activity.

4. (4)

   A firm must keep a record of any election in (3).

An authorised professional firm regulated by The Law Society (of England and Wales), The Law Society of Scotland or The Law Society of Northern Ireland that, with respect to its regulated activities, is subject to 7the rules of its designated professional body as specified in CASS 5.1.4 R, in force on 14 January 2005, must comply with those rules7 and if it does so, it will be deemed to comply with CASS 5.2 to CASS 5.6.

For the purposes of CASS 5.1.3 R the relevant rules are:

1. (1)

   If regulated by the Law Society (of England and Wales);

   1. (a)

      the Solicitors' Accounts Rules 1998; or

   2. (b)

      where applicable, the Solicitors Overseas Practice Rules 1990;

2. (2)

   if regulated by the Law Society of Scotland, the Solicitors' (Scotland) Accounts, Accounts Certificate, Professional Practice and Guarantee Fund Rules 2001;

3. (3)

   if regulated by the Law Society of Northern Ireland, the Solicitors' Accounts Regulations 1998.

1. (1)

   3A firm will, subject to (3), be deemed to comply with CASS 5.3 to CASS 5.6 if it receives or holds client money and it either:2

   1. (a)

      in relation to a service charge, complies with the requirement to segregate such money in accordance with section 42 of the Landlord and Tenant Act 1987 ("the 1987 Act"); or

      2
   2. (b)

      in relation to money which is clients' money for the purpose of the Royal Institution of Chartered Surveyors' Rules of Conduct ("RICS rules") in force as at 14 January 2005, it complies with the requirement to segregate and account for such money in accordance with the RICS Members' Accounts rules.2

2. (2)

   Paragraph (1)(a)2 also applies to a firm in Scotland or in Northern Ireland if in acting as a property manager the firm receives or holds a service charge and complies (so far as practicable) with section 42 of the 1987 Act as if the requirements of that provision applied to it.

3. (3)

   In addition to complying with (1), a firm must ensure that an account in which money held pursuant to the trust fund mentioned in section 42(3) of the 1987 Act or an account maintained in accordance with the RICS rules 2satisfies the requirements in CASS 5.5.49 R to the extent that the firm will hold money as trustee or otherwise on behalf of its clients.

   2

Subject to CASS 5.1.5A Rmoney is not client money when:3

1. (1)

   it becomes properly due and payable to the firm:

   1. (a)

      for its own account; or

   2. (b)

      in its capacity as agent of an insurance undertaking where the firm acts in accordance with CASS 5.2; or

2. (2)

   it is otherwise received by the firm pursuant to an arrangement made between an insurance undertaking and another person (other than a firm) by which that other person has authority to underwrite risks, settle claims or handle refunds of premiums on behalf of that insurance undertaking outside the United Kingdom and where the money relates to that business.

3 CASS 5.1.5 R (1)(b) and CASS 5.1.5 R (2) do not apply, and hence money is client money, in any case where:

1. (1)

   in relation to an activity specified in CASS 5.2.3 R (1) (a) to CASS 5.2.3 R (1) (c), the insurance undertaking has agreed that the firm may treat money which it receives and holds as agent of the undertaking, as client money and in accordance with the provisions of CASS 5.3 to CASS 5.6; and

2. (2)

   the agreement in (1) is in writing and adequate to show that the insurance undertaking consents to its interests under the trusts (or in Scotland agency) in CASS 5.3.2 R or CASS 5.4.7 R being subordinated to the interests of the firm's other clients.

Except where a firm and an insurance undertaking have (in accordance with CASS 5.1.5A R) agreed otherwise, for the purposes of 3CASS 5.1 to CASS 5.6 an insurance undertaking (when acting as such) with whom a firm conducts insurance distribution activity8 is not to be treated as a client of the firm.

1. (1)

   A firm must not agree to:

   1. (a)

      deal in investments as agent for an insurance undertaking in connection with an insurance distribution activity3; or

   2. (b)

      act as agent for an insurance undertaking for the purpose of settling claims or handling premium refunds; or

   3. (c)

      otherwise receive money as agent of an insurance undertaking;

   unless:

   1. (d)

      it has entered into a written agreement with the insurance undertaking to that effect; and

   2. (e)

      it is satisfied on reasonable grounds that the terms of the policies issued by the insurance undertaking to the firm'sclients are likely to be compatible with such an agreement; and

   3. (f)
      1. (i)

         (in the case of (a)) the agreement required by (d) expressly provides for the firm to act as agent of the insurance undertaking for the purpose of receiving premiums from the firm'sclients; and

      2. (ii)

         (in the case of (b)) the agreement required by (d) expressly provides for the firm to act as agent of the insurance undertaking for the purpose of receiving and holding claims money (or, as the case may be, premium refunds) prior to transmission to the client2 making the claim (or, as the case may be, entitled to the premium refund) in question.

2. (2)

   A firm must retain a copy of any agreement it enters pursuant to (1) for a period of at least six years from the date on which it is terminated.

3. (3)

   Where a firm holds, or is to hold, money as agent for an insurance undertaking it must ensure that it informs those of its clients which are not insurance undertakings and 1whose transactions may be affected by the arrangement (whether in its terms of business, client agreements or otherwise in writing) that it will hold their money as agent of the insurance undertaking and if necessary the extent of such agency and whether it includes all items of client money or is restricted, for example, to the receipt of premiums.

4. (4)

   A firm may (subject to the consent of the insurance undertaking concerned) include in an agreement in (1) provision for client money received by its 1appointed representative, field representatives and other agents1 to be held as agent for the insurance undertaking (in which event it must ensure that the representative or agent 1provides the information to clients required by (3)).

A firm (other than a firm acting in accordance with CASS 5.4) receives and holds client money as trustee (or in Scotland as agent) on the following terms:

1. (1)

   for the purposes of and on the terms of CASS 5.3, CASS 5.5 and the client money (insurance) distribution rules;

2. (2)

   subject to (4),1 for the clients (other than clients which are insurance undertakings when acting as such)1 for whom that money is held, according to their respective interests in it;

3. (3)

   after all valid claims in (2) have been met, for clients which are insurance undertakings according to their respective interests in it;1

4. (4)

   on the 1failure of the firm, for the payment of the costs properly attributable to the distribution of the client money in accordance with (2) and (3)1; and

5. (5)

   after all valid claims and costs under (2) to (4) 1have been met, for the firm itself.

A firm may elect to comply with the requirements in this section, and may do so for some of its business whilst complying with CASS 5.3 for other parts.

A firm is not subject to CASS 5.3 when and to the extent that it acts in accordance with this section.

A firm may not handle client money in accordance with the rules in this section unless each of the following conditions is satisfied:

1. (1)

   the firm must have and maintain systems and controls which are adequate to ensure that the firm is able to monitor and manage its client money transactions and any credit risk arising from the operation of the trust arrangement and, if in accordance with CASS 5.4.2 R a firm complies with both the rules in CASS 5.3 and CASS 5.4, such systems and controls must extend to both arrangements;

2. (2)

   the firm must obtain, and keep current, written confirmation from its auditor that it has in place systems and controls which are adequate to meet the requirements in (1);

3. (3)

   the firm must designate a manager with responsibility for overseeing the firm's day to day compliance with the systems and controls in (1) and the rules in this section;

4. (4)

   the firm (if, under the terms of the non-statutory trust, it is to handle client money for retail customers) must have and at all times maintain capital resources of not less than £50,000 calculated in accordance with 2MIPRU 4.4.1 R; and

   2
5. (5)

   in relation to each of the clients for whom the firm holds money in accordance with CASS 5.4, the firm must take reasonable steps to ensure that its terms of business or other client agreements adequately explain, and obtain the client's informed consent to, the firm holding the client'smoney in accordance with CASS 5.4 (and in the case of a client which is an insurance undertaking (when acting as such) there must be an agreement which satisfies CASS 5.1.5A R)1.

Except to the extent that a firm acts in accordance with CASS 5.3, a1firm must not receive or hold any client money unless it does so as trustee (or, in Scotland, as agent) and has properly executed a deed (or equivalent formal document) to that effect.

The deed referred to in CASS 5.4.6 R must provide that the money (and, if appropriate, designated investments) are held:

1. (1)

   for the purposes of and on the terms of:

   1. (a)

      CASS 5.4;

   2. (b)

      the applicable provisions of CASS 5.5; and

   3. (c)

      the client money (insurance) distribution rules

2. (2)

   subject to (41), for the clients (other than clients which are insurance undertakings when acting as such) 1for whom that money is held, according to their respective interests in it;

3. (3)

   after all valid claims in (2) have been met for clients which are insurance undertakings according to their respective interests in it;1

4. (4)

   on failure of the firm, for the payment of the costs properly attributable to the distribution of the client money in accordance with (2) and (3)1; and

5. (5)

   after all valid claims and costs under (2) to (4) 1have been met, for the firm itself.

The deed (or equivalent formal document) referred to in CASS 5.4.6 R may provide that:

1. (1)

   the firm, acting as trustee (or, in Scotland, as agent), has power to make advances or give credit to clients or insurance undertakings from client money, provided that it also provides that any debt or other obligation of a client or resulting obligation of an insurance undertaking, in relation to an advance or credit, is held on the same terms as CASS 5.4.7 R;

2. (2)

   the benefit of a letter of credit or unconditional guarantee provided by an approved bank on behalf of a firm to satisfy any shortfall in the firm'sclientmoney resource (as calculated under CASS 5.5.65 R) when compared with the firm's client money requirement (as calculated under CASS 5.5.66 R or as appropriate CASS 5.5.68 R), is held on the same terms as CASS 5.4.7 R.

Unless otherwise stated each of the provisions in CASS 5.5 applies to firms which are acting in accordance with CASS 5.3 (Statutory trust) or CASS 5.4 (Non-statutory trust).

A firm must, except to the extent permitted by CASS 5.5, hold client money separate from the firm'smoney.

If a firm is liable to pay money to a client, it must as soon as possible, and no later than one business day after the money is due and payable:

1. (1)

   pay it into a client bank account, in accordance with CASS 5.5.5 R; or

2. (2)

   pay it to, or to the order of, the client.

A firm must segregate client money by either:

1. (1)

   paying it as soon as is practicable into a client bank account; or

2. (2)

   paying it out in accordance with CASS 5.5.80 R.

A firm may segregate client money in a different currency from that of receipt. If it does so, the firm must ensure that the amount held is adjusted at intervals of not more than twenty five business days to an amount at least equal to the original currency amount (or the currency in which the firm has its liability to its clients, if different), translated at the previous day's closing spot exchange rate.

A firm must not hold money other than client money in a client bank account unless it is:

1. (1)

   a minimum sum required to open the account, or to keep it open; or

2. (2)

   money temporarily in the account in accordance with CASS 5.5.16 R (Withdrawal of commission and mixed remittance); or

3. (3)

   interest credited to the account which exceeds the amount due to clients as interest and has not yet been withdrawn by the firm.

If it is prudent to do so to ensure that client money is protected (and provided that doing so would otherwise be in accordance with CASS 5.5.63 R (1)(b)(ii)),2 a firm may pay into, or maintain in, a client bank account money of its own, and that money will then become client money for the purposes of CASS 5 and the client money (insurance) distribution rules.

A firm, when acting in accordance with CASS 5.3 (statutory trust), must ensure that the total amount of client money held for each client in any of the firm'sclient moneybankaccounts is positive and that no payment is made from any such account for the benefit of a client unless the client has provided the firm with cleared funds to enable the payment to be made.

If client money is received by the firm in the form of an automated transfer, the firm must take reasonable steps to ensure that:

1. (1)

   the money is received directly into a client bank account; and

2. (2)

   if money is received directly into the firm's own account, the money is transferred into a client bank account no later than the next business day after receipt.

1. (1)

   A firm which handles client money in accordance with the rules for a non-statutory trust in CASS 5.4 may, to the extent it considers appropriate, but subject to (2), satisfy the requirement to segregate client money by segregating or arranging for the segregation of designated investments with a value at least equivalent to such money as would otherwise have been segregated into a client bank account.

2. (2)

   A firm may not segregate designated investments unless it:

   1. (a)

      takes reasonable steps to ensure that any consumers5 whose client money interests may be protected by such segregation are aware that the firm may operate such an arrangement and have (whether through its terms of business, client agreements, or otherwise in writing) an adequate opportunity to give their informed consent;

      5
   2. (b)

      ensures that the terms on which it will segregate designated investments include provision for it to take responsibility for meeting any shortfall in its client money resource which is attributable to falls in the market value of a segregated investment;

   3. (c)

      provides in the deed referred to in CASS 5.4.6 R for designated investments which it segregates to be held by it on the terms of the non-statutory trust; and

   4. (d)

      takes reasonable steps to ensure that the segregation is at all times in conformity with the range of permitted investments, general principles and conditions in CASS 5 Annex 1 R.

1. (1)

   A firm may draw down commission from the client bank account if:

   1. (a)

      it has received the premium from the client (or from a third party premium finance provider on the client's behalf);2 and

   2. (b)

      this is consistent with the firm'sterms of business which it maintains with the relevant client and 2the insurance undertaking to whom the premium will become2 payable;

   and the firm may draw down commission before payment of the premium to the insurance undertaking, provided that the conditions in (a) and (b) are satisfied.

2. (2)

   If a firm receives a mixed remittance (that is part client money and part other money), it must:

   1. (a)

      pay the full sum into a client bank account in accordance with CASS 5.5.5 R; and

   2. (b)

      pay the money that is not client money out of the client bank account as soon as reasonably practicable and in any event by not later than twenty-five business days after the day on which the remittance is cleared (or, if earlier, when the firm performs the client money calculation in accordance with CASS 5.5.63 R (1)).2

1. (1)

   Subject to (4), a 2firm must in relation to each of its appointed representatives, field representatives and other agents comply with CASS 5.5.19 R to CASS 5.5.21 R (Immediate segregation) or with CASS 5.5.23 R (Periodic segregation and reconciliation).

2. (2)

   A firm must in relation to each representative or other agent keep a record of whether it is complying with CASS 5.5.19 R to CASS 5.5.21 R or with CASS 5.5.23 R.

3. (3)

   A firm is, but without affecting the application of CASS 5.5.19 R to CASS 5.5.23 R, to be treated as the recipient of client money which is received by any of its appointed representatives, field representatives or other agents.

4. (4)

   Paragraphs6 (1) to (3) do not apply in relation to an appointed representative, field representative or other agent to which (if it were a firm) CASS 5.1.4AR (1) or CASS 5.1.4AR (2) would apply, but subject to the representative or agent maintaining an account which satisfies the requirements of CASS 5.5.49 R2 to the extent that the representative or agent will hold client money on trust or otherwise on behalf of its clients.612

A firm must establish and maintain procedures to ensure that client money received by its appointed representatives, field representatives, or other agents of the firm is:

1. (1)

   paid into a client bank account of the firm in accordance with CASS 5.5.5 R; or

2. (2)

   forwarded to the firm, or in the case of a field representative forwarded to a specified business address of the firm, so as to ensure that the money arrives at the specified business address by the close of the third business day.

If client money is received in accordance with CASS 5.5.19 R, the firm must ensure that its appointed representatives, field representatives or other agents keep client money (whether in the form of premiums, claims money or premium refunds) separately identifiable from any other money (including that of the firm) until the client money is paid into a client bank account or sent to the firm.

1. (1)

   A firm must, on a regular basis, and at reasonable intervals, ensure that it holds in its client bank account an amount which (in addition to any other amount which it is required by these rules to hold) is not less than the amount which it reasonably estimates to be the aggregate of the amounts held at any time by its appointed representatives, field representatives, and other agents.

2. (2)

   A firm must, not later than ten business days following the expiry of each period in (1):

   1. (a)

      carry out, in relation to each such representative or agent, a reconciliation of the amount paid by the firm into its client bank account with the amount of client money actually received and held by the representative or other agent; and

   2. (b)

      make a corresponding payment into, or withdrawal from, the account.

A firm must take reasonable steps to ensure that it is notified promptly of any receipt of client money in the form of client entitlements.

When a firm receives a client entitlement on behalf of a client, it must pay any part of it which is client money:

1. (1)

   for client entitlements received in the United Kingdom, into a client bank account in accordance with CASS 5.5.5 R; or

2. (2)

   for client entitlements received outside the United Kingdom, into any bank account operated by the firm, provided that such client money is:

   1. (a)

      paid to, or in accordance with, the instructions of the client concerned; or

   2. (b)

      paid into a client bank account in accordance with CASS 5.5.5 R (1), as soon as possible but no later than five business days after the firm is notified of its receipt.

A firm must take reasonable steps to ensure that a client entitlement which is client money is allocated within a reasonable period of time after notification of receipt.

1. (1)

   In relation to consumers5, a firm must, subject to (2), take reasonable steps to ensure that its terms of business or other client agreements4 adequately explain, and where necessary obtain a client's informed consent to, the treatment of interest and, if applicable, investment returns, derived from its holding of client money and any segregated designated investments.

   54
2. (2)

   In respect of interest earned on client bank accounts, (1) does not apply if a firm has reasonable ground to be satisfied that in relation to insurance distribution activities7 carried on with or for a consumer5 the amount of interest earned will be not more than £20 per transaction.

   5

A firm may allow another person, such as another broker to hold or control client money, but only if:

1. (1)

   the firm transfers the client money for the purpose of a transaction for a client through or with that person; and

2. (2)

   in the case of a consumer,5 that customer has been notified (whether through a client agreement,4terms of business, or otherwise in writing) that the client money may be transferred to another person.

   54

1. (1)

   A firm must ensure that client money is held in a client bank account at one or more approved banks.

2. (2)

   If the firm is a bank, it must not hold client money in an account with itself.

A firm may open one or more client bank accounts in the form of a designated client bank account. Characteristics of these accounts are that:

1. (1)

   the account holds money of one or more clients;

2. (2)

   the account includes in its title the word 'designated';

3. (3)

   the clients whose money is in the account have each consented in writing to the use of the bank with which the client money is to be held; and

4. (4)

   in the event of the failure of that bank, the account is not pooled with any other type of account unless a primary pooling event occurs.

A firm may hold client money with a bank that is not an approved bank if all the following conditions are met:

1. (1)

   the client money relates to one or more insurance transactions which are subject to the law or market practice of a jurisdiction outside the United Kingdom;

2. (2)

   because of the applicable law or market practice of that overseas jurisdiction, it is not possible to hold the client money in a client bank account with an approved bank;

3. (3)

   the firm holds the money with such a bank for no longer than is necessary to effect the transactions;

4. (4)

   the firm notifies each relevant client and has, in relation to a consumer,5 a client agreement,4 or terms of business which adequately explain that:

   54
   1. (a)

      client money will not be held with an approved bank;

   2. (b)

      in such circumstances, the legal and regulatory regime applying to the bank with which the client money is held will be different from that of the United Kingdom and, in the event of a failure of the bank, the client money may be treated differently from the treatment which would apply if the client money were held by an approved bank in the United Kingdom; and

   3. (c)

      if it is the case, the particular bank has not accepted that it has no right of set-off or counterclaim against money held in a client bank account, in respect of any sum owed on any other account of the firm, notwithstanding the firm's request to the bank as required by CASS 5.5.49 R; and

5. (5)

   the client money is held in a designated bank account.

Before a firm opens a client bank account and as often as is appropriate on a continuing basis (and no less than once in each financial year), it must take reasonable steps to establish that the bank is appropriate for that purpose.

Subject to CASS 5.5.41 R, a firm that holds or intends to hold client money with a bank which is in the same group as the firm must:

1. (1)

   undertake a continuous review in relation to that bank which is at least as rigorous as the review of any bank which is not in the same group, in order to ensure that the decision to use a group bank is appropriate for the client;

2. (2)

   disclose in writing to its client at the outset of the client relationship (whether by way of a client agreement,4terms of business or otherwise in writing) or, if later, not less than 20 business days before it begins to hold client money of that client with that bank:

   4
   1. (a)

      that it is holding or intends to hold client money with a bank in the same group;

   2. (b)

      the identity of the bank concerned; and

   3. (c)

      that the client may choose not to have his money placed with such a bank.

If a client has notified a firm in writing that he does not wish his money to be held with a bank in the same group as the firm, the firm must either:

1. (1)

   place that client money in a client bank account with another bank in accordance with CASS 5.5.38 R; or

2. (2)

   return that client money to, or pay it to the order of, the client.

When a firm opens a client bank account, the firm must give or have given written notice to the bank requesting the bank to acknowledge to it in writing:

1. (1)

   that all money standing to the credit of the account is held by the firm as trustee (or if relevant in Scotland, as agent) and that the bank is not entitled to combine the account with any other account or to exercise any right of set-off or counterclaim against money in that account in respect of any sum owed to it on any other account of the firm; and

2. (2)

   that the title of the account sufficiently distinguishes that account from any account containing money that belongs to the firm, and is in the form requested by the firm.

In the case of a client bank account in the United Kingdom, if the bank does not provide the acknowledgement referred to in CASS 5.5.49 R within 20 business days after the firm dispatched the notice, the firm must withdraw all money standing to the credit of the account and deposit it in a client bank account with another bank as soon as possible.

In the case of a client bank account outside the United Kingdom, if the bank does not provide the acknowledgement referred to in CASS 5.5.49 R within 20 business days after the firm dispatched the notice, the firm must notify the client of this fact as set out in CASS 5.5.53 R.

A firm must not hold, for a consumer5, client money in a client bank account outside the United Kingdom, unless the firm has previously disclosed to the consumer5 (whether in its terms of business, client agreement10 or otherwise in writing):

1. (1)

   that his money may be deposited in a client bank account outside the United Kingdom but that the client may notify the firm that he does not wish his money to be held in a particular jurisdiction;

2. (2)

   that in such circumstances, the legal and regulatory regime applying to the approved bank will be different from that of the United Kingdom and, in the event of a failure of the bank, his money may be treated in a different manner from that which would apply if the client money were held by a bank in the United Kingdom; and

3. (3)

   if it is the case, that a particular bank has not accepted that it has no right of set-off or counterclaim against money held in a client bank account in respect of any sum owed on any other account of the firm, notwithstanding the firm's request to the bank as required by CASS 5.5.49 R.

If a client has notified a firm in writing before entering into a transaction that client money is not to be held in a particular jurisdiction, the firm must either:

1. (1)

   hold the client money in a client bank account in a jurisdiction to which the client has not objected; or

2. (2)

   return the client money to, or to the order of, the client.

A firm must not undertake any transaction for a consumer5 that involves client money being passed to another broker or settlement agent located in a jurisdiction outside the United Kingdom, unless the firm has previously disclosed to the consumer5 (whether in its terms of business, client agreement 4or otherwise in writing):

1. (1)

   that his client money may be passed to a person outside the United Kingdom but the client may notify the firm that he does not wish his money to be passed to a person in a particular jurisdiction; and

2. (2)

   that, in such circumstances, the legal and regulatory regime applying to the broker or settlement agent will be different from that of the United Kingdom and, in the event of a failure of the broker or settlement agent, this money may be treated in a different manner from that which would apply if the money were held by a broker or settlement agent in the United Kingdom.

If a client has notified a firm before entering into a transaction that he does not wish his money to be passed to another broker or settlement agent located in a particular jurisdiction, the firm must either:

1. (1)

   hold the client money in a client bank account in the United Kingdom or a jurisdiction to which the money has not objected and pay its own money to the firm's own account with the broker, agent or counterparty; or

2. (2)

   return the money to, or to the order of, the client.

On the failure of a third party with which client money is held, a firm must notify the FCA:

1. (1)

   as soon as it becomes aware, of the failure of any bank, other broker or settlement agent or other entity with which it has placed, or to which it has passed, client money; and

2. (2)

   as soon as reasonably practical, whether it intends to make good any shortfall that has arisen or may arise and of the amounts involved.

1. (1)

   A firm must, as often as is necessary to ensure the accuracy of its records and at least at intervals of not more than 25 business days:2

   1. (a)

      check whether its client money resource, as determined by CASS 5.5.65 R on the previous business day, was at least equal to the client money requirement, as determined by CASS 5.5.66 R or CASS 5.5.68 R, as at the close of business on that day; and2

   2. (b)

      ensure that:2

      1. (i)

         any shortfall is paid into a client bank account by the close of business on the day the calculation is performed; or2

      2. (ii)

         any excess is withdrawn within the same time period unless CASS 5.5.9 R or CASS 5.5.10 R applies to the extent that the firm is satisfied on reasonable grounds that it is prudent to maintain a positive margin to ensure the calculation 2in (a) 2is satisfied having regard to any unreconciled items in its business ledgers as at the date on which the calculations are performed; and

   3. (c)

      include in any calculation of its client money requirement (whether calculated in accordance with CASS 5.5.66 R or CASS 5.5.68 R) any amounts attributable to client money received by its appointed representatives, field representatives or other agents and which, as at the date of calculation, it is required to segregate in accordance with CASS 5.5.19 R.2

2. (2)

   A firm must within ten business days of the calculation in (a) reconcile the balance on each client bank account as recorded by the firm with the balance on that account as set out in the statement or other form of confirmation used by the bank with which that account is held.2

3. (3)

   When any discrepancy arises as a result of the reconciliation carried out in (2), the firm must identify the reason for the discrepancy and correct it as soon as possible, unless the discrepancy arises solely as a result of timing differences between the accounting systems of the party providing the statement or confirmation and those of the firm.2

4. (4)

   While a firm is unable to resolve a difference arising from a reconciliation, and one record or a set of records examined by the firm during its reconciliation indicates that there is a need to have a greater amount of client money than is in fact the case, the firm must assume, until the matter is finally resolved, that the record or set of records is accurate and either pay its own money into a relevant account or make a withdrawal of any excess.2

A firm must keep a record of whether it calculates its client money requirement in accordance with CASS 5.5.66 R or CASS 5.5.68 R and may only use one method during each annual accounting period (which method must be the same in relation to both CASS 5.3 and CASS 5.4).

The client money resource, for the purposes of CASS 5.5.63 R (1)(a),2 is:

1. (1)

   the aggregate of the balances on the firm's client money bank accounts, as at the close of business on the previous business day and, if held in accordance with CASS 5.4, designated investments (valued on a prudent and consistent basis) together with client money held by a third party in accordance with CASS 5.5.34 R; and

2. (2)

   (but only if the firm is comparing the client money resource with its client's money (accruals) requirement in accordance with CASS 5.5.68 R) 2to the extent that client money is held in accordance with CASS 5.3 (statutory trust), insurance debtors (which in this case cannot include pre-funded items); and

3. (3)

   (but only if the firm is comparing the client money resource with its client's money (accruals) requirement in accordance with CASS 5.5.68 R) 2to the extent that client money is held in accordance with CASS 5.4 (non-statutory trust):

   1. (a)

      all insurance debtors (including pre-funded items whether in respect of advance premiums, claims, premium refunds or otherwise) shown in the firm's business ledgers as amounts due from clients, insurance undertakings and other persons, such debts valued on a prudent and consistent basis to the extent required to meet any shortfall of the client money resource compared with the firm's client money requirement; and

   2. (b)

      the amount of any letter of credit or unconditional guarantee provided by an approved bank and held on the terms of the trust (or, in Scotland, agency), limited to:

      1. (i)

         the maximum sum payable by the approved bank under the letter of credit or guarantee; or

      2. (ii)

         if less, the amount which would, apart from the benefit of the letter of credit or guarantee, be the shortfall of the client money resource compared with the client money requirement under CASS 5.5.66 R or CASS 5.5.68 R.

But a firm may treat a transaction with an insurance undertaking which is not a UK domestic firm as complete, and accordingly may (but only for the purposes of the calculation in (1)) disregard any unreconciled items of client money transferred to an intermediate broker relating to such a transaction, if:2

1. (4)

   it has taken reasonable steps to ascertain whether the transaction is complete; and2

2. (5)

   it has no reason to consider the transaction has not been completed; and2

3. (6)

   a period of at least 12 months has elapsed since the money was transferred to the intermediate broker for the purpose of the transaction.2

A firm'sclient money (client balance) requirement is the sum of, for all clients, the individual client balances calculated in accordance with CASS 5.5.67 R but excluding any individual balances which are negative (that is, uncleared client funds).

The individual client balance for each client must be calculated as follows:

1. (1)

   the amount paid by a client to the firm (to include all premiums); plus

2. (2)

   the amount due to the client (to include all claims and premium refunds); plus

3. (3)

   the amount of any interest or investment returns due to the client;

4. (4)

   less the amount paid to insurance undertakings for the benefit of the client (to include all premiums and commission due to itself) (i.e. commissions that are due but have not yet been removed from the client account)2;

5. (5)

   less the amount paid by the firm to the client (to include all claims and premium refunds);

and where the individual client balance is found by the sum ((1) + (2) + (3)) - ((4) + (5)).

A firm's client money (accruals) requirement is the sum of the following:

1. (1)

   all insurance creditors shown in the firm's business ledgers as amounts due to insurance undertakings, clients and other persons; plus

2. (2)

   unearned commission 2being the amount of commission 2shown as accrued (but not shown as due 2and payable) as at the date of the calculation (a prudent estimate must be used if the firm is unable to produce an exact figure at the date of the calculation).

A firm which calculates its client money requirement on the preceding basis must in addition and within a reasonable period be able to match its client money resource to its requirement by reference to individual clients (with such matching being achieved for the majority of its clients and transactions).

A firm must notify the FCA immediately if it is unable to, or does not, perform the calculation required by CASS 5.5.63 R (1)2.

A firm must notify the FCA immediately it becomes aware that it may not be able to make good any shortfall identified by CASS 5.5.63 R (1)2 by the close of business on the day the calculation is performed and if applicable when the reconciliation is completed2.

Money ceases to be client money if it is paid:

1. (1)

   to the client, or a duly authorised representative of the client; or

2. (2)

   to a third party on the instruction of or with the specific consent of the client, but not if it is transferred to a third party in the course of effecting a transaction, in accordance with CASS 5.5.34 R; or

3. (3)

   into a bank account of the client (not being an account which is also in the name of the firm); or

4. (4)

   to the firm itself, when it is due and payable to the firm in accordance with CASS 5.1.5 R (1); or

5. (5)

   to the firm itself, when it is an excess in the client bank account as set out in CASS 5.5.63 R (1)(b)(ii).2

When a firm draws a cheque or other payable order to discharge its fiduciary duty under CASS 5.5.80 R, it must continue to treat the sum concerned as client money until the cheque or order is presented and paid by the bank.

For the purposes of CASS 5.1.5 R, if a firm makes a payment to, or on the instructions of, a client, from an account other than a client bank account, until that payment has cleared, no equivalent sum will become due and payable to the firm or may be withdrawn from a client bank account by way of reimbursement.

A firm must ensure that proper records, sufficient to show and explain the firm's transactions and commitments in respect of its client money, are made and retained for a period of three years after they were made.

1. (1)

   CASS 5.6 (the client money (insurance) distribution rules) applies to a firm that in holding client money is subject to CASS 5.3 (statutory trust) or CASS 5.4 (Non-statutory trust) when a primary pooling event or a secondary pooling event occurs.

2. (2)

   In the event of there being any discrepancy between the terms of the trust as required by CASS 5.4.7 R (1)(c) and the provisions of CASS 5.6, the latter shall apply.

A primary pooling event occurs:

1. (1)

   on the failure of the firm; or

2. (2)

   on the vesting of assets in a trustee in accordance with an 'assets requirement' imposed under 55P(1)(b) or (c) (as the case may be) of the Act; or

3. (3)

   on the coming into force of a requirement for all client money held by the firm; or

4. (4)

   when the firm notifies, or is in breach of its duty to notify, the FCA, in accordance with CASS 5.5.77 R1, that it is unable correctly to identify and allocate in its records all valid claims arising as a result of a secondary pooling event.

CASS 5.6.5 R (4) does not apply so long as:

1. (1)

   the firm is taking steps, in consultation with the FCA, to establish those records; and

2. (2)

   there are reasonable grounds to conclude that the records will be capable of rectification within a reasonable period.

If a primary pooling event occurs:

1. (1)

   client money held in each client money account of the firm is treated as pooled;

2. (2)

   the firm must distribute that client money in accordance with CASS 5.3.2 R or, as appropriate, CASS 5.4.7 R, so that each client receives a sum which is rateable to the client money entitlement calculated in accordance with CASS 5.5.66 R; and

3. (3)

   the firm must, as trustee, call in and make demand in respect of any debt due to the firm as trustee, and must liquidate any designated investment, and any letter of credit or guarantee upon which it relies for meeting any shortfall in its client money resource and the proceeds shall be pooled together with other client money as in (1) and distributed in accordance with (2).

Client money received by the firm (including in its capacity as trustee under CASS 5.4 (Non-statutory trust)) after a primary pooling event must not be pooled with client money held in any client money account operated by the firm at the time of the primary pooling event. It must be placed in a client bank account that has been opened after that event and must be handled in accordance with the client money rules, and returned to the relevant client without delay, except to the extent that:

1. (1)

   it is client money relating to a transaction that has not completed at the time of the primary pooling event; or

2. (2)

   it is money relating to a client, for whom the client money requirement2, calculated in accordance with CASS 5.5.66 R or CASS 5.5.68 R2, shows that money is due from the client to the firm including in its capacity as trustee under CASS 5.4 (Non-statutory trust) at the time of the primary pooling event.

   2

If a firm receives a mixed remittance after a primary pooling event, it must:

1. (1)

   pay the full sum into the separate client bank account opened in accordance with CASS 5.6.9 R; and

2. (2)

   pay the money that is not client money out of that client bank account into the firm's own bank account within one business day of the day on which the remittance is cleared.

If both a primary pooling event and a secondary pooling event occur, the provisions of this section relating to a primary pooling event apply.

A secondary pooling event occurs on the failure of a third party to which client money held by the firm has been transferred under CASS 5.5.34 R.

CASS 5.6.20 R to CASS 5.6.31 R do not apply if, on the failure of the third party, the firm repays to its clients or pays into a client bank account, at an unaffected bank, an amount equal to the amount of client money which would have been held if a shortfall had not occurred at that third party.

If a secondary pooling event occurs as a result of the failure of a bank where one or more general client bank accounts are held, then:

1. (1)

   in relation to every general client bank account of the firm, the provisions of CASS 5.6.22 R and CASS 5.6.26 R to CASS 5.6.28 G will apply;

2. (2)

   in relation to every designated client bank account held by the firm with the failed bank, the provisions of CASS 5.6.24 R and CASS 5.6.26 R to CASS 5.6.28 G will apply; and

3. (3)

   any money held at a bank, other than the bank that has failed, in designated client bank accounts is not pooled with any other client money.

If a secondary pooling event occurs as a result of the failure of a bank where one or more designated client bank accounts are held then in relation to every designated client bank account held by the firm with the failed bank, the provisions of CASS 5.6.24 R and CASS 5.6.26 R to CASS 5.6.28 G will apply.

Money held in each general client bank account of the firm must be treated as pooled and:

1. (1)

   any shortfall in client money held, or which should have been held, in general client bank accounts, that has arisen as a result of the failure of the bank, must be borne by all the clients whose client money is held in a general client bank account of the firm, rateably in accordance with their entitlements;

2. (2)

   a new client money entitlement must be calculated for each client by the firm, to reflect the requirements in (1), and the firm's records must be amended to reflect the reduced client money entitlement;

3. (3)

   the firm must make and retain a record of each client's share of the client moneyshortfall at the failed bank until the client is repaid; and

4. (4)

   the firm must use the new client entitlements, calculated in accordance with (2), when performing the client money calculation in accordance with CASS 5.5.63 R to CASS 5.5.69 R1.

For each client with a designated client bank account held at the failed bank:

1. (1)

   any shortfall in client money held, or which should have been held, in designated client bank accounts that has arisen as a result of the failure, must be borne by all the clients whose client money is held in a designated client bank account of the firm at the failed bank, rateably in accordance with their entitlements;

2. (2)

   a new client money entitlement must be calculated for each of the relevant clients by the firm, and the firm's records must be amended to reflect the reduced client money entitlement;

3. (3)

   the firm must make and retain a record of each client's share of the client moneyshortfall at the failed bank until the client is repaid; and

4. (4)

   the firm must use the new client money entitlements, calculated in accordance with (2), when performing the periodic client money calculation, in accordance with CASS 5.5.63 R to CASS 5.5.69 R.1

A client whose money was held, or which should have been held, in a designated client bank account with a bank that has failed is not entitled to claim in respect of that money against any other client bank account or client transaction account of the firm.

Client money received by the firm after the failure of a bank, that would otherwise have been paid into a client bank account at that bank:

1. (1)

   must not be transferred to the failed bank unless specifically instructed by the client in order to settle an obligation of that client to the failed bank; and

2. (2)

   must be, subject to (1), placed in a separate client bank account that has been opened after the secondary pooling event and either:

   1. (a)

      on the written instruction of the client, transferred to a bank other than the one that has failed; or

   2. (b)

      returned to the client as soon as possible.

If a firm receives a mixed remittance after the secondary pooling event which consists of client money that would have been paid into a general client bank account, a designated client bank account or a designated client fund account maintained at the bank that has failed, it must:

1. (1)

   pay the full sum into a client bank account other than one operated at the bank that has failed; and

2. (2)

   pay the money that is not client money out of that client bank account within one business day of the day on which the remittance is cleared.

If a secondary pooling event occurs as a result of the failure of another broker or settlement agent to whom the firm has transferred client's money then, in relation to every general client bank account of the firm, the provisions of CASS 5.6.26 R to CASS 5.6.28 G and CASS 5.6.30 R will apply.

Money held in each general client bank account of the firm must be treated as pooled and:

1. (1)

   any shortfall in client money held, or which should have been held, in general client bank accounts, that has arisen as a result of the failure, must be borne by all the clients whose client money is held in a general client bank account of the firm, rateably in accordance with their entitlements;

2. (2)

   a new client money entitlement must be calculated for each client by the firm, to reflect the requirements of (1), and the firm's records must be amended to reflect the reduced client money entitlement;

3. (3)

   the firm must make and retain a record of each client's share of the client moneyshortfall at the failed intermediate broker or settlement agent until the client is repaid; and

4. (4)

   the firm must use the new client money entitlements, calculated in accordance with (2), when performing the periodic client money calculation, in accordance with CASS 5.5.63 R to CASS 5.5.69 R.1

Client money received by the firm after the failure of another broker or settlement agent, to whom the firm has transferred client money that would otherwise have been paid into a client bank account at that broker or settlement agent:

1. (1)

   must not be transferred to the failed thirty party unless specifically instructed by the client in order to settle an obligation of that client to the failed broker or settlement agent; and

2. (2)

   must be, subject to (1), placed in a separate client bank account that has been opened after the secondary pooling event and either:

   1. (a)

      on the written instruction of the client, transferred to a third party other than the one that has failed; or

   2. (b)

      returned to the client as soon as possible.

The provisions of CASS 5.5.61 R apply.

1. (1)

   CASS 5.8 applies to a firm (including in its capacity as trustee under CASS 5.4) which in the course of insurance distribution activity2 takes into its possession for safekeeping any client title documents (other than documents of no value) or other tangible assets belonging to clients.

2. (2)

   CASS 5.8 does not apply to a firm when:

   1. (a)

      carrying on an insurance distribution activity2 which is in respect of a reinsurance contract; or

   2. (b)

      acting in accordance with CASS 61 (Custody rules).

1. (1)

   A firm which has in its possession or control documents evidencing a client's title to a contract of insurance or other similar documents (other than documents of no value) or which takes into its possession or control tangible assets belonging to a client, must take reasonable steps to ensure that any such documents or items of property:

   1. (a)

      are kept safe until they are delivered to the client;

   2. (b)

      are not delivered or given to any other person except in accordance with instructions given by the client; and that

   a record is kept as to the identity of any such documents or items of property and the dates on which they were received by the firm and delivered to the client or other person.

2. (2)

   A firm must retain the record required in (1) for a period of three years after the document or property concerned is delivered to the client or other person.