CASS 4.5 Mandate Rules
Application
Mandates or similar authorities for the purpose of CASS 4.5.1 R include a firm's authority over a client's safe custody account, for example for stock lending purposes, a firm's authority over a client's bank or building society account including direct debits in favour of the firm, and a firm holding a client's credit card details.
Firms are reminded that, under CASS 1.2.1 G(1), the mandate rules do not apply to an incoming EEA firm, other than an insurer, with respect to its passported activities. The application of the mandate rules is also dependent on the location from which the activity is undertaken (see CASS 1.4.3 G).
Purpose
General
A firm that holds authorities of the sort referred to in CASS 4.5.1 R, must establish and maintain adequate records and internal controls in respect of its use of the mandates, which must include:
- (1)
an up-to-date list of the authorities and any conditions placed by the client or the firm's management on the use of them;
- (2)
a record of all transactions entered into using the authority and internal controls to ensure that they are within the scope of authority of the person and the firm entering into the transaction; and
- (3)
the details of the procedures and authorities for the giving and receiving of instructions under the authority; and
- (4)
where the firm holds a passbook or similar documents belonging to the client, internal controls, for the safeguarding (including against loss, unauthorised destruction, theft, fraud or misuse) of any passbook or similar document belonging to the client held by the firm.